Volunteer for Vision


 

About

Administrative Assistant
JOB DESCRIPTION
The Administrative Assistant at I Care San Antonio will further the mission of I Care
San Antonio by learning and providing excellent healthcare administration and
clinical/front office management skills. The Administrative Assistant is responsible
assisting in the daily clinic operations and special projects.
This position reports to the Office Manager.
DUTIES AND RESPONSIBILITIES:
The following reflects the management's definition of essential functions for this position but does not
restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to
this job at any time due to reasonable accommodation or other reasons.
• Assist patients in the initial “in-take” process.
• Assist in helping the patient select the right eyeglass frames, taking into consideration if the eye
script is single-vision or bifocal. Measure the Pupillary Distance (PD), selecting the type of lens
and educating the patient on how the process working including giving an estimated timeframe
on picking up their glasses.
• Ensure proper maintenance of medical records and prepare paper charts for medical
destruction.
• Assist in the coordination and implementation scanning paper medical records to the EMR
(Electronic Medical Records) database.
• General database processing and data entry
EDUCATIONAL / EXPERIENCE REQUIREMENTS:
College coursework in a relevant degree plan; a strong knowledge of Microsoft Office (Word, Excel,
PowerPoint and Excel); Ability to work effectively with staff; ability to exercise good judgment and
responsibility; commitment to excellence and high standards; excellent written and oral communication
skills; strong organizational and problem-solving skills; ability to manage priorities and workflow; acute
attention to detail; passion, enthusiasm, focus, creativity, and a positive outlook.
PHYSICAL REQUIREMENTS:
Job performance may require; listening, seeing, sitting, talking; occasional reaching, grasping, lifting,
handling, pulling or pushing, balancing and carrying of items such as boxes with weights not exceeding 25
pounds; limited walking, standing, stooping, and bending. Job is performed primarily in an office
environment.
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